Saturday, August 2, 2014

Daily Time Management

As you all know time management is crucial for productivity. If time is properly managed we can do more work in a day. It also keeps us motivated as we achieve more and thus gives us satisfaction. In this blog I outline the time management technique I am following.

In order to effectively do time management we have to plan for every day and execute the plan effectively. Before we start, it is important to make a list of your daily recurring tasks, i.e., the set of tasks you do every day. This could include daily reflection, daily goal setting.

Every day at the end of the day we have do planning for the next day. Write down the list of activities that needs to done tomorrow. To this list add our daily recurring tasks. Also include tasks that are related to your goals. It is crucial that you have tasks that are related to your goals. If a task or activity is bigger than few hours try to split it into multiple smaller tasks.

Identifying the tasks one day earlier makes your brain think about it during the night. Also including tasks related to your goals ensures that you don’t forget about your goals and makes you work towards it.

On the next morning, set aside some time to again go over the tasks you created. This time prioritize those tasks. During this prioritization you can also add additional tasks you missed yesterday. While prioritizing the tasks the tasks, bucket all your tasks under A, B, C, D, E.

A is the first priority. These are tasks you have to complete in that day. Once we complete the A tasks depending on the time constraints we can take up the B & C tasks. If there is not enough time, these tasks can be pushed to next day.

D means delegate. Delegate as many taks as you can. Delegating tasks gives you time which you can focus on you’re a tasks. E means eliminate. Directly eliminate those tasks which are not needed and don’t value add

Once you prioritize your tasks focus only on A tasks and execute those tasks before the end of the day. If you needed within A, you can categorize the tasks as A1, A2 etc.

If we can follow this approach we can easily reach our goals within a short period. 

No comments:

Post a Comment